Finance
Invoice Management
Create and track invoices aligned with your contract CLINs (Contract Line Item Numbers). PrimeContractorOS supports various invoice formats including SF-1034 (Public Voucher), commercial invoices, and progress payment requests. Track submission dates, approval status, and payment receipt to maintain accurate accounts receivable.
Contract Funding Tracking
Monitor obligated vs. ceiling amounts for each contract. Track incremental funding actions and set alerts when funding is running low. For cost-type contracts, monitor burn rates against funded amounts to avoid over-expenditure and ensure timely funding requests.
Financial Reporting
Generate financial reports including revenue by contract, aging receivables, cash flow projections, and indirect rate calculations. Reports can be exported for your accountant, CPA, or in preparation for DCAA audits. Track direct and indirect costs separately as required for government contract accounting.
DCAA Compliance
For cost-type contracts, the Defense Contract Audit Agency (DCAA) may audit your accounting system. PrimeContractorOS helps you maintain DCAA-compliant records by separating direct and indirect costs, tracking labor hours by contract, and maintaining an adequate audit trail for all financial transactions.
Subcontractor Payments
Track subcontractor invoices, payment terms, and payment history. Ensure compliance with prompt payment requirements (typically 30 days for small business subcontractors). Generate subcontracting reports required under your prime contracts.